Executive Assistant

Executive Assistant (Administrative + Appointment Management)

Type: Full-time (In-Office)

Reporting to: Two Principals

Location : Govandi And For Andheri

Timing : 10:00am to 6:30pm

Salary : Based on exp and last salary drawn.

Role Summary

We are looking for a highly organised, proactive and trustworthy Executive Assistant to support two busy professionals across administrative responsibilities and appointment coordination.

This role focuses on managing schedules, communication, documentation and day-to-day coordination so that both individuals can operate with minimal operational friction.

The ideal candidate is structured, detail-oriented and excellent at follow-through.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and coordinate calendars for two individuals
• Schedule meetings, calls and appointments
• Avoid conflicts and optimise daily flow
• Track commitments, deadlines, renewals and reminders
• Plan weekly and monthly schedules in advance

2. Appointment & Personal Coordination

• Book and manage personal appointments (medical, professional services, classes, etc.)
• Coordinate rescheduling, confirmations and follow-ups
• Maintain appointment records and required documents
• Ensure readiness for upcoming commitments

3. Communication & Follow-ups

• Draft emails, messages and responses
• Liaise with vendors, institutions and external contacts
• Track pending tasks and ensure completion
• Act as coordination point for incoming requests

4. Administrative Management

• Bill payments, subscriptions and renewals tracking
• Maintain organised digital records and documentation
• Manage travel bookings (tickets, hotels, itineraries)
• Handle couriers, deliveries and service bookings
• Vendor comparison and research when required

5. Organisation & Systems

• Create trackers and dashboards for recurring tasks
• Maintain task lists and weekly status updates
• Anticipate needs and prevent last-minute issues
• Support special projects when required

Candidate Profile

Must Have

• Extremely organised and detail-oriented
• Strong reliability and ownership
• Good spoken and written English
• Clear communication ability
• High discretion and confidentiality
• Ability to prioritise independently

Skills

• Google Calendar / Apple Calendar
• Excel / Google Sheets trackers
• Email & WhatsApp communication etiquette
• Research and coordination skills
• Comfort with digital tools

Experience

• Prior experience as EA / PA / Operations / Coordinator preferred
• Freshers with exceptional organisational ability may be considered

Mail at u.mukadam@talentcorner.in