Executive Assistant

Job Title: Executive Assistant to Managing Director (MD)

Location: Sadashivanagar, Bangalore (Head Office)

Education: Any Graduate

Experience: 3+ Years

Job Summary

We are hiring on behalf of one of our esteemed clients for the role of Executive Assistant to the Managing Director. The ideal candidate will be highly organized, proactive, and capable of handling senior-level coordination, communication, and administrative support to ensure smooth execution of business operations.

Key Responsibilities

• Manage the MDs daily calendar, meetings, appointments, and travel arrangements
• Coordinate and schedule internal and external meetings efficiently
• Prepare MIS reports, business presentations, and management review documents
• Act as a communication bridge between the MD and internal/external stakeholders
• Track action items, ongoing projects, and ensure timely follow-ups
• Prepare meeting agendas, minutes of meeting (MoM), and maintain action trackers
• Handle confidential and sensitive information with high discretion
• Support in business planning, coordination, and decision-making processes
• Assist in client meetings, proposals, and business documentation when required
• Ensure timely execution of tasks and directives across departments on behalf of MD

Required Qualifications & Skills

• Bachelors degree in any discipline
• Minimum 3+ years of experience as Executive Assistant / Personal Assistant / Senior Coordinator role
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency in MS Office (Excel, PowerPoint, Word, Outlook)
• Ability to manage senior stakeholders and work in a fast-paced environment
• High level of professionalism, integrity, and confidentiality
• Strong follow-up and coordination skills

Preferred Attributes

• Experience supporting CXO/Director/MD level leadership
• Ability to work independently with minimal supervision
• Problem-solving mindset and attention to detail