Executive Assistant

Executive Assistant

Responsibilities

This role will be reporting to SVP and Global CIO

Managing the CEOs workflow and priorities by managing his schedule, email, filing systems and anticipates next steps and issues.

Conserves CEO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and domestic and international travel.

Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.

Maintains customer confidence and protects operations by keeping information confidential.

Proactively identifies ways to improve efficiency and efficacy in the leadership team operations and office systems.

Supports the CEO by performing personal tasks such as meeting contractors at United States residence, managing purchases and deliveries, making payments on behalf of the CEO. Assists CEO with projects as needed.

Requirements

Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position

Full comprehension of office management systems and procedures

Excellent knowledge of MS Office

Proficiency in English

Exemplary planning and time management skills

Up to date with advancements in office gadgets and applications

Ability to multitask and prioritize daily workload.

High level verbal and written communications skills

Discretion and confidentiality

Excellent oral and written communication skills.

Process oriented: Demonstrable commitment to following processes, documentation etc.

Fairly computer savvy, proficient at using the Internet, and demonstrable technical aptitude / inclination.

Experience ranges from 3 7 Years.