Executive Assistant

Designation - EA to Chairman

Years of experience - 6+ Years

Executive Support

• Manage and optimize the Chairmans calendar, including meetings, reviews, and strategic engagements
• Prepare agendas, presentations, briefing notes, and reports for internal and external meetings
• Draft and manage high-level correspondence, emails, and official communication on behalf of the Chairman
• Screen, prioritize, and respond to incoming communications with sound judgment

Strategic & Operational Coordination

• Track progress on key strategic initiatives and follow up with stakeholders to ensure timely execution
• Assist in planning and coordinating leadership meetings, board reviews, and strategy sessions

Stakeholder Management

• Act as a key point of contact between the Chairmans office and internal teams, leadership, and external partners
• Ensure seamless communication and alignment across departments
• Coordinate with senior leadership for updates, reports, and action items

Confidentiality & Governance

• Handle sensitive and confidential information with the highest level of integrity and discretion
• Maintain organized records, documentation, and filing systems
• Support preparation of board notes, governance documents, and institutional reports

Travel & Office Management

• Plan and coordinate domestic and international travel, itineraries, and logistics
• Manage events, meetings, and visits hosted by the Chairmans office
• Ensure smooth day-to-day functioning of the Chairmans office

Key Skills & Qualifications

• 6+ years of experience in executive support or similar roles
• Strong communication, coordination, and organizational skills
• High level of professionalism, discretion, and attention to detail
• Ability to multitask and work in a fast-paced environment
• Proficiency in MS Office and presentation tools