Executive Assistant

Company Description

HubHawks is dedicated to revolutionizing book marketing and publishing by offering comprehensive services, including editing, cover art, web optimization, campaigning, and marketing. Focused on delivering innovative solutions for book ventures, HubHawks aims to bring a fresh perspective to the industry. Our company has experienced significant growth in a short time and remains committed to accelerating this momentum in the future.

Role Description

This is a full-time, on-site Executive Assistant role based in Mumbai. The Executive Assistant will provide dedicated support to the Head of Business Development, managing calendars, coordinating travel, and handling correspondence to ensure seamless day-to-day operations. The role involves preparing presentations, conducting market research, tracking the BD pipeline, and following up on action items from client and partner meetings. The EA will liaise across Legal, Finance, and Marketing teams to keep BD initiatives on track, while managing sensitive information with discretion. The candidate should be proactive, highly organized, and comfortable operating in a fast-paced, client-facing environment.

Qualifications

• Proficiency in Executive Administrative Assistance and general Administrative Assistance
• Strong Communication skills, both written and verbal, for effective interaction with internal and external stakeholders
• Excellent organizational and time management skills
• Attention to detail and the ability to handle confidential information with discretion
• Proficiency with office software such as Microsoft Office Suite or similar tools
• Previous experience in an executive assistant or support role is a plus
• Bachelor's degree in Business Administration, Management, or a related field is preferred