Executive Assistant

Executive Assistant (Intern) Board & Operations

Location:Pune (Hybrid Work from Home / Field / Office)

Organisation:Help Your Heroes

Registered Entity:Hearts for Heroes Foundation

Reporting to:Board Member & Director Operations (India)

About Help Your Heroes

Help Your Heroes is a social impact initiative focused on supporting Indias defence personnel, veterans, and their families by strengthening healthcare infrastructure and support systems for military hospitals.

The organisation works with institutions such as theArmy Institute of Cardio Thoracic Sciencesto support critical healthcare initiatives and community programmes.

Role Overview

We are looking for a highly organised and motivatedExecutive Assistant (Intern)to support aBoard Member who also serves as Director Operations (India).

This role provides a unique opportunity to work closely with senior leadership in a growing non-profit organisation and gain exposure to governance, operational management, and healthcare-focused social impact initiatives.

The role will involve administrative coordination, operational support, and assistance in managing stakeholder interactions.

Key Responsibilities

Administrative & Executive Support

• Manage calendar scheduling and meeting coordination
• Draft emails, notes, and internal communications
• Prepare meeting agendas and document minutes
• Maintain organised records and documentation

Operational Coordination

• Assist with operational activities related to projects and hospital partnerships
• Coordinate logistics for meetings, visits, and internal reviews
• Support volunteer coordination and project follow-ups

Governance & Documentation

• Assist in preparing board documentation and reports
• Maintain internal records and governance files
• Support documentation required for institutional partners

Stakeholder Coordination

• Liaise with internal team members, volunteers, and external stakeholders
• Support coordination for field visits and project locations

Eligibility Criteria

Education

• Bachelors degree completed or in final year
• (Business Administration, Management, Public Administration, Social Sciences or similar fields preferred)

Experience

• 01 year experience
• Prior internship or volunteer experience in administration, operations, or non-profit organisations preferred

Skills

• Strong written and spoken English
• Good organisational and documentation skills
• Comfortable with Microsoft Office / Google Workspace
• Ability to handle confidential information responsibly

Mandatory Requirements

• Based inPune
• Validdriving licence
• Comfortable withhybrid work (remote + field coordination)

Personal Attributes

We are looking for someone who is:

• organised and detail-oriented
• proactive and dependable
• comfortable working with senior leadership
• interested in social impact and public service

Internship Terms

• Consultancy / Internship role
• Stipend:INR 1.5 2.0 lakhs per year (depending on profile)
• Duration:6 months initial engagement
• High-performing candidates may be considered for extended roles as the organisation grows.

How to Apply

Interested candidates may apply via LinkedIn or send their CV to:

careers@helpyourheroes.com

with the subject line:

Application Executive Assistant (Intern) Pune