Executive Assistant

Role : Executive Assistant

Key Responsibilities:-

Calendar & Schedule Management

• Manage and optimize the Founders calendar, meetings, appointments, and daily schedules.
• Prioritize meetings and ensure effective time management.
• Coordinate internal and external meetings across different stakeholders and time zones.
• Schedule recurring reviews, leadership meetings, and follow-up discussions.

Communication & Coordination

• Act as the primary point of contact between the Founder and internal/external stakeholders.
• Handle emails, calls, meeting requests, and business communication professionally.
• Draft and review emails, presentations, reports, and official documents.
• Ensure timely communication and follow-ups with teams and external partners.

Meeting Management

• Prepare meeting agendas and supporting documents in advance.
• Attend meetings when required and maintain Minutes of Meeting (MOMs).
• Track action items and ensure timely completion through regular follow-ups.
• Coordinate board meetings, investor discussions, leadership reviews, and business updates.

Travel & Logistics

• Manage domestic and international travel arrangements including flights, hotels, itineraries, and transportation.
• Ensure seamless travel coordination with proper planning and scheduling.
• Handle expense tracking and reimbursement coordination where required.

Operational & Administrative Support

• Support the Founder in day-to-day business operations and administrative tasks.
• Maintain confidential files, records, and important business documents.
• Assist in preparing business reports, presentations, dashboards, and data summaries.
• Coordinate events, leadership offsites, and internal engagement activities.

Stakeholder Management

• Coordinate effectively with leadership teams, clients, investors, vendors, and external partners.
• Build strong working relationships across departments to ensure smooth execution.
• Represent the Founders office professionally in all interactions.

Execution & Follow-ups

• Track key priorities, deadlines, and pending tasks.
• Ensure action items are closed within timelines.
• Proactively identify bottlenecks and resolve issues quickly.
• Bring structure, accountability, and efficiency into ongoing processes.

Candidate Requirements Experience

• 4-5 years of experience as an Executive Assistant, Founders Office Associate, Executive Coordinator, or similar role.
• Prior experience supporting senior leadership or founders is preferred.
• Startup or fast-paced business experience will be an added advantage.

Skills & Competencies

• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism and confidentiality.
• Strong coordination and stakeholder management skills.
• Ability to prioritize tasks and work under pressure.
• Problem-solving mindset with attention to detail.
• Ability to work independently with minimal supervision.

Technical Skills

• Proficiency in Google Workspace (Docs, Sheets, Calendar, Slides) and/or Microsoft Office.
• Comfortable with scheduling, collaboration, and communication tools.
• Ability to create presentations, trackers, and reports efficiently.