Executive Assistant

We are hiring for Collective Creative Labs (CCL), part of the Collective Artists Network.

Position: Executive Assistant (EA)

Location: Mumbai / Delhi

Experience: 37 years

Industry: Media / Entertainment / Advertising / Creative Services

Were looking for a highly organized, proactive, and dependable Executive Assistant who can seamlessly support senior leadership, manage fast-moving schedules, coordinate across teams, and ensure smooth day-to-day operations. The ideal candidate should be detail-oriented, adaptable, and comfortable handling multiple priorities in a dynamic, high-pressure environment.

Key Responsibilities

Executive Support

• Manage complex calendars, schedule meetings, and coordinate appointments.
• Prioritize and manage incoming communication, including emails, calls, and meeting requests.
• Prepare agendas, presentations, reports, and briefing materials for meetings.
• Track follow-ups, action items, and ensure timely completion of key deliverables.

Coordination & Communication

• Serve as a key point of contact between leadership and internal/external stakeholders.
• Coordinate cross-functional meetings and ensure smooth communication across teams.
• Draft professional emails, notes, and internal communication on behalf of leadership.
• Handle confidential information with discretion and professionalism.

Travel & Logistics

• Arrange domestic and international travel, accommodation, and itineraries.
• Manage expense reports, reimbursements, and related documentation.

Operational Support

• Track business priorities, ongoing projects, and key deliverables.
• Support in preparing presentations, business reviews, and reports.
• Maintain organized records, documents, and filing systems.
• Assist with special projects and ad hoc tasks as needed.

Qualifications & Experience

• Bachelors degree in Business Administration, Management, or a related field preferred.
• 37 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Prior experience supporting senior leadership or founders is preferred.
• Strong proficiency in Microsoft Office and/or Google Workspace.

Skills & Competencies

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving mindset with attention to detail.
• Proactive, resourceful, and dependable approach to work.

Preferred Attributes

• Ability to anticipate leadership needs proactively.
• Strong stakeholder management and coordination skills.
• Experience collaborating across multiple teams or departments.
• Comfortable managing ambiguity and shifting priorities.