Executive Assistant – CEO's Office

What you'll actually do

This is a hands-on operations role. You'll work closely with the CEO and leadership team to own the logistics that keep the business moving bookings, travel, vendor coordination, and the day-to-day operational backbone. You're the person who makes sure nothing slips: every flight booked, every vendor paid, every meeting room ready, every reimbursement processed.

In practice, that means owning a mix of:

Bookings & travel

• End-to-end travel management for the CEO and leadership team flights, hotels, cabs, visas, and itineraries
• Coordinating offsites, team trips, and client visits, including logistics, accommodations, and on-ground support
• Managing meeting rooms, restaurant reservations, event bookings, and venue sourcing
• Building preferred vendor lists for travel agents, hotels, and transport partners to get better rates and reliability

Operations & vendor management

• Owning vendor relationships from office supplies and pantry to AMCs, courier services, and facility upkeep
• Processing invoices, tracking payments, and coordinating with finance on reimbursements and expense reports
• Managing office operations supplies, equipment, repairs, housekeeping, and ensuring the workspace runs smoothly
• Coordinating with building management, security, and external service providers

CEO support

• Calendar management, meeting scheduling, and inbox triage for the CEO
• Travel briefs, itineraries, and on-trip support (timezone handoffs when needed)
• Coordinating personal bookings and errands as required
• Prepping logistics for meetings agendas circulated, materials printed, refreshments arranged

Process & discretion

• Picking up ad-hoc operations projects onboarding logistics for new hires, event planning, office moves
• Spotting broken workflows in bookings, expenses, or vendor processes and fixing them
• Handling sensitive information (travel plans, vendor contracts, expense data) with full discretion
• Maintaining clean records booking trackers, vendor contracts, expense logs, reimbursement files

Who this is for

• 13 years of experience EA, admin, office management, travel desk, or operations at a fast-paced company
• Early in your career but already the most organized and reliable person on your team
• You move fast, follow up relentlessly, and never let a booking or payment slip through the cracks
• You're energized not drained by juggling a flight rebooking, a vendor escalation, and an offsite plan in the same hour
• Comfortable with Google Workspace, Notion, and Slack (or quick to pick them up); familiar with booking platforms like MakeMyTrip, Cleartrip, or corporate travel tools
• Based in Bangalore, ready to work from office, and flexible on hours when travel or events demand it

Bonus points

• Prior startup experience, especially consumer or D2C
• You've managed travel or vendor operations for a founder or leadership team before
• You've negotiated rates with hotels, travel agents, or vendors and saved real money
• You've coordinated offsites, large team events, or complex multi-city travel independently
• Familiarity with expense management tools (Zoho Expense, Happay, Razorpay) or booking platforms

What you'll get

• A front-row seat to how a profitable, scaling consumer app studio actually operates
• Direct exposure to the CEO and leadership team the kind of learning that compounds fast
• A clear path to grow into Operations Manager, Admin Head, or broader leadership roles as the company scales
• Fair, market-aligned compensation for early-career talent in Bangalore