Executive Assistant

Role Overview:

We are looking for a high-caliber Executive Assistant to partner closely with the Founder and drive seamless execution across strategic priorities, stakeholder management, and day-to-day operations. This role goes beyond calendar managementit requires someone who can operate as an extension of the Founders office, bring structure to ambiguity, and ensure effective follow-through across the organization. You will work at the intersection of strategy, operations, communication, and execution in a fast-paced, high-growth environment.

Key Responsibilities:

1. Founders Office & Executive Support

Manage and optimize the Founders calendar, priorities, and time allocation

Coordinate meetings, reviews, and leadership discussions while ensuring effective preparation and follow-through

Prepare agendas, briefing notes, presentations, and supporting materials for internal and external engagements

Track action items and drive closure across teams and stakeholders

2. Strategic Projects & Execution

Support the Founder on high-impact strategic initiatives and special projects

Conduct research, analysis, and problem-solving to support decision-making

Coordinate cross-functional initiatives and ensure alignment across teams

Help drive organizational priorities by tracking progress and highlighting risks proactively

3. Stakeholder Management & Communication

Act as a key liaison between the Founder and internal/external stakeholders

Manage communication flows and ensure timely responses and follow-ups

Draft high-quality emails, memos, presentations, and executive communications

Represent the Founder professionally in interactions when required

4. Operational Excellence

Establish systems, processes, and operating rhythms to improve effectiveness

Create dashboards, trackers, and reporting mechanisms for ongoing priorities

Drive accountability by monitoring key deliverables and timelines

Continuously identify opportunities to improve coordination and execution efficiency

5. Travel, Events & Administration

Manage domestic and international travel planning, itineraries, and logistics

Coordinate leadership offsites, board meetings, and company events

Ensure smooth execution of administrative and operational requirements related to the Founders office

6. Confidentiality & Trust

Handle sensitive business information with the highest level of discretion

Maintain confidentiality across strategic discussions, people matters, and organizational priorities Build trusted relationships across leadership and broader teams

What You Will Need:

25 years of experience as an Executive Assistant, Chief of Staff, Program Manager, or Founders Office professional

Experience working directly with founders, CXOs, or senior leadership in high-growth organizations

Exceptional communication and stakeholder management skills

Strong organizational and project management capabilities

Excellent problem-solving and analytical skills

Ability to manage multiple priorities in a fast-paced, dynamic environment

High degree of ownership, maturity, and discretion

Proficiency with productivity and collaboration tools such as Google Workspace, Microsoft Office, Notion, Slack, and project management platforms

Bachelor's degree from a reputed institution; MBA is a plus

Who Will Thrive Here:

You enjoy bringing structure and clarity to fast-moving environments

You can anticipate needs before they arise and proactively drive outcomes

You are highly organized, detail-oriented, and execution-focused

You can balance strategic thinking with hands-on execution

You are comfortable working with senior stakeholders and managing sensitive information

You thrive in high-ownership, high-accountability environments

Why Battery Smart:

High Impact: Work directly with the Founder and contribute to company-wide priorities

Exposure: Gain first-hand experience in scaling one of Indias fastest-growing EV companies

Ownership: Drive meaningful initiatives with end-to-end responsibility

Growth: Learn across strategy, operations, leadership, and business building

Culture: Fast-paced, ambitious, collaborative, and ownership-driven