Executive Assistant

Title: Executive Assistant Founder | Admin & HR

Location: Nariman point, Mumbai.

Experience: 49 years

CTC: 4-5 LPA

Employment Type: Full-Time

About the Company:

We are a multi-country, fast-growing, family-run premium perfume and fragrance brand with a strong focus on quality, creativity, and customer experience. As we continue to expand, we are looking for a highly organized, proactive, and dependable professional to work directly with the Founder and help drive day-to-day operations.

This is a high-ownership role suited for someone who enjoys variety, thrives in a dynamic environment, and can seamlessly balance executive support, office administration, and people coordination.

Key Responsibilities:

• Manage the Founder's calendar, meetings, travel arrangements, and daily schedule.
• Handle correspondence, prepare presentations, reports, MIS, and maintain confidential business documents.
• Coordinate with internal teams, vendors, consultants, and external stakeholders to ensure timely execution of tasks.
• Track action items, follow up on deliverables, and support the Founder with business projects and research.
• Oversee day-to-day office administration, facilities, office supplies, and vendor management.
• Manage office logistics, travel bookings, courier services, and administrative documentation.
• Support recruitment by scheduling interviews, coordinating with candidates, and assisting with hiring activities.
• Facilitate employee onboarding, maintain HR records, attendance, leave management, and payroll coordination.
• Assist in implementing HR policies, employee engagement initiatives, and internal communication.
• Organize company meetings, events, exhibitions, and ensure smooth operational support across functions.

Desired Profile:

• 49 years of experience in Executive Assistant, Administration, HR Coordination, or similar roles.
• Graduate in any discipline; MBA or HR qualification is an advantage.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of discretion and confidentiality.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
• Comfortable working directly with business owners and senior leadership.
• Ability to prioritize tasks and work independently with minimal supervision.
• Positive attitude, ownership mindset, and attention to detail.

Preferred Experience:

Experience in family-owned businesses, consumer brands, luxury products, retail, FMCG, fashion, lifestyle, cosmetics, beauty, or fragrance companies will be an added advantage.