Executive Assistant

Executive Assistant (Sell Side Research & Operations) - Associate

Job Location - Gurgaon & Bangalore

Mode - Hybrid

Shift Timing - 2 PM to 11 PM

Job Purpose

The Executive Assistant will provide high-level administrative, organizational, and strategic support to senior leadership, ensuring seamless execution of day-to-day business operations. This role requires exceptional planning, communication, stakeholder management, and problem-solving skills, with the ability to handle confidential information with utmost professionalism and discretion. The candidate will act as a trusted partner to the executive team, managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, facilitating cross-functional communication, and driving operational efficiency. The role demands strong attention to detail, proactive decision-making, and the ability to thrive in a fast-paced and dynamic environment.

Key Responsibilities:

• Manage executive calendars, schedule meetings and coordinate appointments across time zones.
• Handle executive email and communication, including drafting and responding to messages.
• Organize and maintain digital files, records and documentation.
• Prepare reports, presentations and meeting materials.
• Coordinate virtual meetings, including setting agendas and taking minutes.
• Assist with travel arrangements, itineraries and expense tracking.
• Provide transaction and expense management support.
• Manage CRM systems, including client onboarding and data management.
• Support project coordination and follow up on action items.
• Conduct basic research and compile data as needed.
• Liaise with internal teams, clients and external stakeholders.
• Perform general administrative tasks to ensure smooth day-to-day operations.

Skills and Abilities:

• 12 years experience as an executive assistant, administrative assistant (operations) or in a similar role. Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools (e.g., Google Workspace, Zoom and Slack).
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Ability to multitask and prioritize effectively in a fast-paced setting.
• Experience with, or knowledge of, CRM systems (e.g., Salesforce and MS Dynamics) would be advantageous.