Executive – Administration & Coordination

Job Purpose:

To manage administrative operations of the Mumbai office, oversee company properties, coordinate VIP movements, and handle banking, billing, and support functions efficiently.

Responsibilities:

1. Office Administration

Oversee day-to-day administration of the office

Ensure smooth functioning of office operations and maintenance

Handle general office-related work and coordination

2. Property Management

Take care of company properties.

Coordinate maintenance, security, and upkeep of properties

3. Banking & Locker Management

Handle bank-related activities including locker operations

Coordinate with banks for documentation and compliance

4. VIP Movement & Protocol Coordination

Arrange and monitor VIP duties for drivers in Mumbai

Coordinate with airport protocol authorities for VIP movements

Ensure timely vehicle arrangements and proper scheduling

5. Vehicle Management

Oversee maintenance and usage of VIP cars

Ensure vehicles are in good condition and properly allocated

6. Finance & Accounts Support

Handle Mumbai petty cash and maintain proper records

Follow up on payments with customers

Support in GST billing for Mumbai customers

7. Tender & Documentation

Participate in tender procedures and submission processes

Maintain proper documentation and records

8. Customer Coordination

Visit customers as required for business coordination

Maintain good relationships and ensure service support

Qualification & Skills Required

Graduate in any discipline (preferred)

10 years of experience in administration / coordination roles

Strong administrative and coordination skills

Good communication and interpersonal abilities

Knowledge of banking procedures and GST billing

Ability to handle multiple tasks and follow-ups

Basic accounting and documentation skills