Event Operations Lead

Event Operations Lead

Experience: 57 Years

Location: Bangalore

About the Role

We are looking for a detail-oriented and proactive Event Operations Lead with 57 years of experience in an event agency environment. This role will be responsible for end-to-end event operations, including venue sourcing, vendor management, and swag procurement, ensuring seamless execution of high-quality events.

Key Responsibilities

Venue Sourcing & Management

• Research, identify, and evaluate venues based on event requirements, audience profile, and budget
• Negotiate contracts, pricing, and terms with venues
• Manage end-to-end venue booking process including site visits, coordination, and finalization
• Ensure all venue logistics are aligned with event needs

Vendor & Swag Management

• Research, source, and curate innovative and high-quality swag options aligned with brand guidelines
• Identify and onboard reliable vendors for production and delivery
• Negotiate pricing and manage vendor relationships to ensure cost efficiency
• Oversee timelines, quality checks, and delivery of all event materials and giveaways

Event Operations Execution

• Coordinate with internal teams and external stakeholders for smooth event execution
• Manage event logistics including setup, on-ground coordination, and troubleshooting
• Ensure timelines, budgets, and quality standards are met

Research & Innovation

• Stay updated with latest trends in venues, event formats, and gifting/swags
• Bring creative ideas to enhance attendee experience
• Stakeholder Management
• Collaborate with clients, internal teams, and vendors
• Communicate effectively to ensure alignment across all stakeholders

Required Skills & Qualifications

• 57 years of experience in event operations, preferably within an event or experiential agency
• Strong experience in venue sourcing, negotiation, and booking
• Proven experience in swag/gifting research and procurement
• Excellent communication and interpersonal skills
• Strong negotiation and vendor management skills
• Ability to manage multiple projects and work under tight deadlines
• High attention to detail and problem-solving mindset

Preferred Qualifications

• Experience managing corporate events, conferences, or large-scale productions
• Strong network of venues and vendors

Ability to travel based on event requirements