Document Controller

Experience: 35 Years

Business Unit: Grid Automation / EPC Delivery

Location: Chennai (Commerzone)

Employment Type: Full-time

How Youll Make an Impact

• Manage the complete document lifecycle for EPC projects, ensuring controlled creation, review, approval, submission, and archiving in accordance with project and organizational standards.
• Maintain and update Master Document Lists (MDL) and Coordinate the Project Document List (PDL), ensuring alignment with engineering inputs and project metadata requirements.
• Handle incoming and outgoing submittals, transmittals, customer comments, and vendor documentation - ensuring version control, traceability, and compliance with the document governance model.
• Ensure document integrity, metadata accuracy, and correct revision sequencing across all controlled project documentation.
• Collaborate closely with engineering, procurement, quality, and project management teams to ensure timely availability of documents needed for EPC execution phases.
• Monitor documentation progress and follow up with internal stakeholders and customers to close overdue items, support status reporting through regular dashboards and visual summaries.
• Configure and manage DMS workspaces including slot allocation, folder structures, access permissions, and system readiness for project kickoff.
• Support quality assurance by adhering to regulatory instructions, documentation governance, project standards, and process guidelines throughout the project lifecycle.
• Serve as a single point of contact for documentation matters, ensuring clear communication.

Your Background

• Around 5 years of experience as a Document Controller in EPC or turnkey project environments (e.g., grid automation, substations, FACTS, HVDC, or industrial infrastructure projects).
• Strong exposure to controlled documentation workflows, project transmittals, metadata management, engineering document structures, and customer submission processes.
• Practical experience across multiple DMS tools such as Aconex, ECM/NextECM, SharePoint etc.
• Experience supporting multidisciplinary engineering teams and managing highvolume documentation in complex EPC environments.
• Experience interacting directly with customer documentation teams and handling customer comment cycles.
• Knowledge of document control regulatory requirements, internal project instructions, and documentation compliance principles.

Skills & Competencies

• Proficiency in InEight Document Management and/or xECM is a strong advantage
• Strong command of version control, metadata management, document numbering systems, workflows, and approval matrices.
• Ability to configure and maintain DMS environments, including document templates, workspace setup, and automated workflows.
• Excellent organizational skills with high attention to detail; able to manage large documentation volumes under tight EPC timelines.
• Competence in generating documentation status reports and visual dashboards using Power BI or similar tools.
• Strong communication and followup skills for coordinating with crossfunctional teams and external customers.
• Ability to work independently and proactively identify gaps, delays, or documentation risks.
• Familiarity with contractual documentation requirements, quality standards.