Buying Admin Assistant

Location: TurbheVashi, Navi Mumbai (On-site)

Experience: 12 years

Working Hours: 12:00 PM 9:00 PM IST or 01:00 PM 10:00 PM IST

About the Company

Keplin Group Limited is a UK-based company that owns 11 different FMCG brands. We are dedicated to making everyday living better by offering practical, high-quality household and lifestyle products at great value. As a trusted UK-based retailer, we cater to a wide range of needs from home essentials and personal care to garden accessories and seasonal items through our diverse portfolio of brands. With a strong focus on customer satisfaction, affordability, and fast delivery, Keplin Group continues to grow as a one-stop shop for convenient, reliable, and smart solutions for modern living.

About the Role

We are seeking a detail-oriented and highly organised Buying Admin Assistant to support our Buying Department. The ideal candidate will assist buyers with administrative tasks, maintain vendor records, manage purchase orders, and ensure smooth day-to-day operations of the procurement team.

Responsibilities

• Maintain accurate purchase order records and assist with order processing
• Communicate with suppliers for order confirmations, follow-ups, and documentation
• Support buyers with product data entry, pricing updates, and stock status tracking
• Prepare buying reports and supplier performance summaries
• Organise and manage vendor contracts and compliance documents
• Coordinate with logistics, finance, and warehouse teams for smooth operations
• Maintain and update internal databases, spreadsheets, and documentation
• Assist with landed cost calculations and maintain related tracking sheets
• Coordinate QC inspections with inspection companies and communicate with suppliers for approvals or issue resolution

Qualifications

• Bachelors degree in Business Administration, Supply Chain, or related field
• 12 years of administrative experience, preferably in procurement or buying

Required Skills

• Strong organisational and multitasking abilities
• Advanced proficiency in MS Excel (pivot tables, VLOOKUP, data analysis)
• Fluency in English (written and spoken)
• Detail-oriented with a proactive work approach

Preferred Skills

• Experience working with MNCs (UK-based preferred)
• Previous exposure to buying, merchandising, or supply chain departments
• Familiarity with procurement or inventory management systems (e.g., SAP, Zoho, Oracle)

Apply Now Send your CV rohinigujar@keplin-group.com

Subject: - Application Buying Admin Assistant