Bid Coordinator

Job Title: Bid Coordinator

Role Summary

The Bid Coordinator supports the end-to-end management of bid and proposal activities, ensuring high-quality, compliant, and timely responses to client opportunities (RFPs, RFIs, RFQs).

This role acts as the central coordinator across Sales, Subject Matter Experts, Pricing, Legal, and Operations, ensuring that all bid inputs are aligned, complete, and delivered on time.

The Bid Coordinator plays a key role in improving bid quality, efficiency, and win rates.

Key Responsibilitie

s1. Bid Planning & Coordinatio

• nCoordinate the end-to-end bid process from qualification to submissio
• nDevelop and manage bid timelines, milestones, and deliverable
• sSchedule and facilitate bid kick-offs, reviews, and governance checkpoint
• sTrack progress and ensure all contributors meet deadline

s
2. Content & Response Manageme

• ntCompile and structure responses to RFPs, RFIs, and RF
• QsWork with SMEs to gather technical, commercial, and operational inpu
• tsEnsure consistency, clarity, and quality across all proposal conte
• ntMaintain and update standard response templates and content librari

es
3. Stakeholder Managem

• entAct as the central point of contact for all bid-related activit
• iesCoordinate inputs fr
• om:Sales / Account te
• amsProduct / Technical S
• MEsPricing / Fina
• nceLegal / Complia
• nceEscalate risks or delays proactiv

ely
4. Governance & Compli

• anceEnsure all submissions comply w
• ith:Client requirem
• entsInternal governance and approval proce
• ssesBrand and quality stand
• ardsSupport bid review processes (e.g., red team, compliance che

cks)
5. Document Management & Submi

• ssionPrepare final bid documents, ensuring accuracy and complet
• enessManage version control and document forma
• ttingCoordinate submission (portals, email, physical where requ
• ired)Ensure all required documentation is inc

luded
6. Continuous Impro

• vementCapture lessons learned and feedback from bids (win
• /loss)Maintain bid libraries, templates, and best pra
• cticesIdentify opportunities to improve bid processes and effi

ciency
Key Skills & Exp

erienceR

• equired25 years experience in bid coordination, proposals, sales support, or project coord
• inationStrong organizational and project management
• skillsExcellent written and verbal communication
• skillsHigh attention to detail and ability to manage multiple de
• adlinesAbility to work cross-functionally in a fast-paced envi

ronment
P

• referredExperience with formal bid processes (RFP / RF
• Q / RFI)Familiarity with proposal tools (e.g., SharePoint, HubSpot
• , RFPIO)Experience in enterprise, SaaS, or services envi
• ronmentsUnderstanding of commercial or pricin