Assistant Accountant [T500-24792]

About Visy:

Visy is a family-owned Australian business and a global pioneer in sustainable packaging, recycling and logistics. They operate across 150 sites globally, including operations in Asia, Europe, and the USA, supported by a dedicated workforce of over 7,000 employees. It is Australia and New Zealands largest manufacturer of food and beverage packaging, made from household recycling. As Australias largest recycler, it processes 40% of Australian households recycling. Visy also supports customers with logistics, packaging supplies, point of sale displays and more. At Visy India, their technology hub in Hyderabad, they are expanding their technical capabilities to support their global business.

Position Summary:

The Assistant Accountant supports the finance operations of Visys Global Trading division, with a focus on accurate transaction processing, invoice validation, and financial control.

Key responsibilities include customer billing, freight and vendor invoice management, claims and commission processing, and supporting month-end activities such as journals and account reconciliations. The role also assists with budgeting, intercompany transactions, and audit readiness, with scope to grow into broader accounting responsibilities over time.

Goals and Objectives

Ensure Timely and Accurate Financial Processing:

• Maintain high standards in export billing, freight invoice coding, and claims processing to support reliable financial reporting and compliance.

Support Month-End and Financial Control Activities:

• Contribute to monthly closing through preparation of journals, account reconciliations, and intercompany adjustments, ensuring completeness and accuracy.

Strengthen Cross-Functional Collaboration:

• Work closely with Trading, Procurement, Logistics, and AP teams to resolve discrepancies, improve process flows, and enhance transparency across finance operations.

Contribute to Process Improvement and System Efficiency:

• Identify opportunities to streamline manual processes, enhance reporting, and support automation efforts to drive consistency and control.

Key Responsibilities:

Customer Billing:

• Generate timely and accurate invoices upon shipment confirmation
• Validate billing against customer POs and SAP records
• Investigate discrepancies and follow through to resolution

Performance Measures:

• 100% invoices raised within 3 business days of shipment
• Billing discrepancies resolved within 3 days
• No billing items aged beyond 7 days; any exceptions must be promptly investigated and escalated before month-end closure

Freight & Vendor Invoice Processing:

• Review and validate freight invoices against contractual terms
• Liaise with vendors and AP team to resolve invoice mismatches
• Reconcile vendor statements monthly

Performance Measures:

• All freight invoices coded within 7 days of receipt
• All cost variances investigated and resolved appropriately

Month-End & Reconciliations:

• Prepare journals for commissions, rebates, and freight
• Perform end-to-end reconciliation of billing, shipment costs, freight accruals, and intercompany balances
• Support intercompany recharges and monthly close

Performance Measures:

• Journals completed within agreed deadlines
• Balance sheet reconciliations completed and approved
• No reconciling items aged beyond 30 days without explanation and escalation

General Support:

• Assist Trading team and Management Accountant with raising Credit Notes (CNs) and Debit Notes (DNs)
• Maintain process documentation and ensure adherence to financial governance
• Support audit requirements with proper documentation

Performance Measures:

• Accuracy of documents
• Responsiveness to Procurement team

Process Improvement:

• Assist in driving continuous improvement initiatives
• Review processes and suggest efficiency improvements
• Support automation and reporting enhancements

Performance Measures:

• Reduction in month-end adjustments
• Reduction in manual rework
• Improvement in aged item trends
• Positive stakeholder feedback

Other Duties:

• Perform additional duties aligned to skillset as required
• Support continuous improvement initiatives
• Assist Finance Manager in identifying and implementing improvements

Performance Measures:

• Timely completion of additional tasks

Key Relationships:

Team Members (Peers)

• Management Accountant (Visy Global Trading)
• Customer Service (Visy Global Trading)
• Export Analyst (Visy Paper Sales)
• Visy Shared Services (AP/AR)