Airtable Data Admin Specialist | 3-6 yrs | Remote

Job Title: Airtable Data Admin Specialist

Location: Remote

Shift Timing: 5:00 PM to 2:00 AM IST

Experience: 3 to 6 years

Employment Type: Full-Time

Role Overview

We are hiring an Airtable Data Admin Specialist to manage operational data and support day-to-day Airtable and spreadsheet activities.

This is not a pure development role.

The role requires someone who is strong in:

Airtable administration

Google Sheets and Excel management

Data cleanup and validation

Handling messy operational data

Supporting non-technical office users

Maintaining accurate and structured business data

Key Responsibilities

Data Management

Manage data across Airtable, Google Sheets, and Excel

Clean messy, incomplete, or duplicate records

Identify and correct data inconsistencies

Backfill missing information where required

Match and reconcile data across multiple tabs and systems

Maintain accurate, consistent, and usable operational data

Airtable Support

Provide daily Airtable support to internal teams

Create and manage views, filters, fields, and forms

Work with linked records and formulas

Support imports and exports

Manage permissions, access, and share links

Troubleshoot missing, incorrect, or duplicate data

Help teams organize Airtable workflows efficiently

Spreadsheet Management

Create and maintain Excel and Google Sheets reports

Use formulas, VLOOKUP, XLOOKUP, and INDEX-MATCH

Build pivot tables, charts, and dashboards

Apply data validation and conditional formatting

Prepare clean and structured reports for business teams

User Support

Support office and operations teams with data-related issues

Understand problems raised by non-technical users

Resolve day-to-day Airtable and spreadsheet queries

Explain data issues in a simple and clear manner

Escalate complex technical issues when needed

Process Improvement

Document recurring issues and solutions

Maintain basic SOPs for data processes

Improve data entry formats and validation rules

Recommend better ways to organize data and workflows

Reduce manual errors in operational data handling

Required Skills

3 to 6 years of experience in Airtable, Google Sheets, and Excel

Strong knowledge of Airtable views, filters, linked records, formulas, and permissions

Advanced Excel and Google Sheets skills

Experience with formulas, lookup functions, pivot tables, and charts

Strong data cleanup and validation experience

Ability to handle large and messy datasets

Good understanding of data matching and reconciliation

Strong attention to detail

Good problem-solving skills

Ability to work independently

Good communication skills for supporting non-technical users

Good to Have

Experience with Airtable automations

Knowledge of Zapier, Make, or Power Automate

Basic scripting knowledge

Experience with Google Apps Script or JavaScript

Exposure to operations, admin, or client data workflows

Experience creating SOPs or user guides

Basic understanding of database structures and unique IDs

Ideal Candidate

The ideal candidate should be able to:

Quickly understand operational data issues

Clean and organize messy datasets

Support office teams efficiently

Solve Airtable and spreadsheet problems independently

Maintain data accuracy and consistency

Communicate clearly with non-technical users

Work responsibly during US-overlap hours

Key Success Metrics

Accuracy of data maintained across systems

Timely resolution of Airtable and spreadsheet issues

Reduction in duplicate and missing records

Improved data structure and reporting quality

Positive feedback from internal users

Ability to manage tasks with minimal supervision

Work Expectations

Remote working role

Shift timing: 5:00 PM to 2:00 AM IST

US business-hour overlap required

Must coordinate with distributed teams

Must maintain confidentiality of business and client data

Should be comfortable using chat, email, and task management tools

Interview Evaluation Areas

Airtable hands-on knowledge

Excel and Google Sheets proficiency

Data cleanup and reconciliation ability

Problem-solving approach

Communication with non-technical users

Ability to work independently

Attention to detail and ownership mindset