Admin & Finance Associate

Aspera Industries is building the cheapest, fastest cargo aircraft in the world, from India. We are designing and manufacturing purpose-built, autonomous amphibious aircraft to move freight across maritime and land routes where logistics is broken. Our first aircraft carries 1,000 kg of cargo, is made entirely of carbon fiber, and flies 2,000+ km. We are a small, technical team. Every person here does real work.

We need someone who can hold the operational and financial spine of the company together. This is not a back-office role. You will be one of the first people on the ops side of Aspera. You will own finance, vendor coordination, workspace operations, and administrative systems entirely.

A few things that matter to us:

• Kannada speaker - This is a non-negotiable. We operate in Bengaluru and need someone who can navigate local vendors, suppliers, and operations fluently.
• Organized to an unusual degree - You will be the person others come to you when they cant find something. We want someone who has a knack for bringing order to a chaotic hardware environment.
• Notion-native - A part of being hyper-organized is to build systems and track things. Our team runs on Notion.
• Finance fundamentals - You understand bookkeeping, balance sheets, and cash flow at a working level. You should be able to coordinate with your CA.
• Hardware-aware - You understand that a hardware company has a different procurement rhythm than a software company. Lead times matter and so does vendor reliability.

Finance

• Bookkeeping day-to-day Tally or Zoho Books
• Tracking expenses, monthly burn, petty cash, reimbursements
• Bank reconciliation and watching the cash position
• Vendor payments, POs, invoice processing
• GST and TDS compliance, coordinating with our CA
• Payroll and contractor payments
• Keeping records clean enough for investor due diligence financial statements, supporting docs, cap table hygiene
• Expense documentation for government grants (iDEX, DPIIT)

Vendor & Procurement

• Managing supplier relationships for hardware composites, raw materials, tooling, equipment
• Getting quotes, negotiating terms, tracking deliveries
• Keeping a live procurement log so the technical team isn't chasing you for updates
• Coordinating with the technical team on whats needed and when

Workspace & Admin

• Running the physical workspace consumables, equipment, access, and safety
• Building and maintaining operational systems in Notion
• Team calendar, travel, meeting logistics
• Keeping documentation and records in order

• B.Com, BBA, or equivalent experience working in Admin & Finance roles.
• 13 years of experience in a startup, manufacturing, or operations environment
• Hands-on with Tally, Zoho Books, or similar accounting software
• Comfortable with GST portal, basic statutory compliance
• Proficient in Excel/Google Sheets
• Fluent in Kannada and English

• A front-row seat to building an aerospace company from India
• Direct working relationship with the founder
• The kind of multi-disciplinary breadth you won't find in a comparable role anywhere else