Admin Executive

Job Summary

We are looking for a proactive and detail-oriented Travel Desk & Admin Assistant with - 2-4 years of experience to manage employee travel arrangements and provide administrative support to ensure smooth day-to-day

office operations. The ideal candidate should possess strong coordination, communication, and

organizational skills.

Key Responsibilities

• Travel Desk Management

Coordinate domestic and international travel bookings, including flights, trains, hotels, and local

transportation.

Ensure travel bookings are made in compliance with company travel policies and approved

budgets.

Liaise with travel vendors, airlines, hotels, and travel management companies for reservations and

modifications.

Handle travel-related queries, cancellations, rescheduling, and emergency travel requirements.

Maintain travel records, reports, and booking documentation.

Track travel expenses and assist employees with travel reimbursements.

Provide travelers with itineraries, tickets, hotel vouchers, and travel-related information.

Monitor vendor performance and negotiate competitive rates where applicable.

• Administrative Support

Manage office supplies and maintain inventory of stationery and other office essentials.

Coordinate facility-related activities, including housekeeping, pantry management, and office

maintenance.

Assist in organizing company events, meetings, leadership visits, and employee engagement

activities.

Handle courier, dispatch, and vendor coordination activities.

Maintain administrative records, invoices, purchase requests, and payment follow-ups.

Support onboarding activities by arranging workstation setup, ID cards, welcome kits, and related

requirements.

Coordinate with internal departments and external vendors for smooth administrative operations.

Prepare and maintain MIS reports related to travel and administration activities.