Admin Executive (Interiors)

About the Role

VM Modular Solutions is seeking a highly organized and proactive Admin Executive to manage office administration, facility coordination, executive support, vendor management, travel arrangements, and client hospitality activities.

Key Responsibilities

Office Administration & Facility Management

• Manage day-to-day office administration activities
• Coordinate office maintenance, repairs, and facility requirements
• Monitor housekeeping, pantry, and office cleanliness standards
• Manage stationery, office supplies, and administrative inventories
• Maintain administrative records and documentation

Vendor & Asset Management

• Coordinate with vendors and service providers
• Obtain quotations and process administrative purchase requirements
• Maintain asset registers and inventory records
• Track office equipment and asset allocations

Vehicle & Transport Management

• Coordinate vehicle servicing, maintenance, and documentation
• Manage transportation requirements for management and employees
• Monitor vehicle-related records and schedules

Executive Support

• Manage MD's calendar, appointments, and meeting schedules
• Coordinate internal and external meetings
• Arrange travel bookings, accommodation, and itineraries
• Track and follow up on management action items

Client & Visitor Management

• Coordinate client visits and hospitality arrangements
• Manage meeting room bookings and refreshments
• Support business meetings, events, and management visits

Administrative Coordination

• Manage courier, postal, and office communication requirements
• Support employee engagement and company events
• Coordinate administrative support activities across departments

Desired Candidate Profile

• Bachelor's degree in any discipline
• 3-5 years of Administration experience
• Strong coordination and organizational skills
• Good communication and interpersonal skills
• Proficiency in MS Office and Excel
• Ability to manage multiple tasks and priorities
• Professional appearance and customer-focused attitude

Preferred Industry

• Interiors, Manufacturing, Construction, Retail, Engineering, or Service Industry

Salary:

• Annual CTC: 4.5 5.0 LPA