Admin & Accounts Coordinator

Company Description Next Space Design Studio

Next Space Design Studio is a forward-thinking architecture and design firm committed to creating spaces that are functional, aesthetic, and deeply intentional. With an integrated approach spanning architectural design, project management consultancy (PMC), and site execution, the studio delivers end-to-end solutions for residential and commercial projects. Driven by a culture of accountability, precision, and client-first thinking, Next Space brings together a multidisciplinary team of architects, designers, estimation engineers, and site professionals who work in close coordination to transform ideas into built realities. The studio places equal emphasis on design excellence and operational discipline, ensuring every project is delivered on time, within budget, and to the highest quality standards. At Next Space, every space tells a story and every detail is purposefully crafted.

Job Description Summary Admin & Accounts Coordinator

Position: Admin & Accounts Coordinator Department: Administration & Finance Reports To: Principal Architect Employment Type: Full-Time

Next Space Design Studio is looking for a proactive and detail-oriented Admin & Accounts Coordinator to serve as the operational backbone of our firm. In this role, you will coordinate across design, PMC, and site teams to ensure projects stay on track and all financial transactions are handled with complete accuracy and transparency. Key responsibilities include preparing weekly work target sheets, monitoring team performance, managing client billing and payment follow-ups, processing vendor payments with proper approvals, maintaining financial ledgers, tracking project checklists, preparing attendance and performance reports, and supporting the Principal Architect with data-driven insights. The ideal candidate holds a degree in Commerce or Business Administration, brings 24 years of experience in accounts or office administration preferably in an architecture or construction firm and demonstrates strong Excel skills, a proactive mindset, and excellent communication abilities.